Call to Order
A monthly meeting of the All Saints Church Council was held on September 15, 2022 at All Saints Lutheran Church.
The meeting was presided over by John Barnes, Council President.
A quorum was declared by John Barnes.
Opening prayer provided by John Barnes.
Attendees
Voting Council Members in attendance included: John Barnes, Art Mory, Kenny Lee, Ginya Anderson, Mary Rosas, DJ Schoneweis, Stacey Welch
Absent Council Members: none
Staff in attendance: Mara McGee, Karolyn Havener
Guest in attendance: Beverly Byers
Approval of Minutes
A motion was made by John Barnes, seconded by Mary Rosas, to accept the minutes from August, 2022. The motion carried with 6 yeas’ in favor and 0 nay’s against.
Staff Reports
Youth and Family Ministries report was presented by Mara Welch
CLC report was presented by Karolyn Havener.
- CLC continues to seek qualified teachers to enable increased capacity.
Financial report was presented by Beverly Byers and Kenny Lee.
- Financial and budget review
Communications report presented by John Barnes on behalf of Julia Bessler.
- Julia is requests that we try to get more photos of events and fellowship for social media use.
Trustee Reports
Ministry Teams report was presented DJ Schoneweiss.
- DJ reports that Julia Bessler would like to start a bible study group regarding the series “The Chosen” which is streamed online.
Property report was presented by Mary Rosas.
- Sanctuary Lighting – switching to from halogen to cost effective LED possible with adapters
- Renting a lift to replace the lights in the sanctuary ourselves; rental fees?
- The gas stove should be repaired and updated (pilot light issue); Cost/bids requested by Art.
- Updating bathroom lights – on hold. Place a floor lamp in the meantime.
A motion was made by DJ Schoneweiss, seconded by Kenny Lee, to accept the August Board reports. The motion carried with 6 yea’s and 0 nay’s against.
Business
Roof repairs:
- Currently awaiting bids for a Roofing Consultant evaluation ($2,500 to $3,000 fee).
- DJ recommends creating a “Facilities Book” that can be referred to by staff and volunteers to coordinate regular maintenance of the building (gutter cleaning, etc.).
- Consider hiring some to inspect the roof quarterly or annually.
- Continue to contact Eagle Roofing for repairs covered under warranty.
A motion was made by John Barnes, seconded by DJ Schoneweiss, to hire a roofing consultant, with a leak test, who will determine the repairs that need to be done to facilitate a proper bid.
The motion carried with 6 yea’s in favor and 0 nay’s against.
Oil and Gas Lease:
- Not being sold.
- Beverly will continue to get information of current market price for lease.
Wedding Packet:
- Weddings to be held for members only, family of members with council’s prior approval.
- ASLC does have pastors on-call to perform weddings.
Recruiting next year’s Church Council and Nominating Committee.
- Start making weekly announcements
- No new candidates
Executive Session
A motion was made by John Barnes, seconded by Mary Rosas, to go into executive session with the inclusion of Beverly Byers to discuss the budget.
The motion carried with 6 yea’s in favor and 0 nay’s against.
Motion was made by DJ Schoneweiss, seconded by Mary Rosas, to go into executive session
The motion carried with 6 yea’s in favor and 0 nay’s against.
Purpose of Executive Session: To approve the 2023 Budget (with slight changes for roof repair bids) to be presented at the next Annual Congregational Meeting November 6, 2022.
Beverly Byers, Finance team, led the discussion.
Adjournment
A motion was made by DJ Schoneweiss, seconded by Mary Rosas, to end the executive session and for the meeting to adjourn. The motion carried with 6 yea’s in favor and 0 nay’s against.
Art Mory closed in prayer.